What is the recommended action when you find duplicate physical and digital files?

What is the recommended action when you find duplicate physical and digital files?

• A. Keep both copies for future reference
• B. Delete the digital file and keep the physical manual
• C. Toss out both copies
• D. Keep the digital copy and discard the physical one

Answer: (D)

The recommended action of keeping the digital copy and discarding the physical one aligns with best practices for file management in a modern workspace. Digital files offer several advantages over their physical counterparts, including ease of access, efficient storage solutions, and enhanced searchability. By retaining the digital version, you can utilize software tools that make locating and organizing documents much simpler. Moreover, digital files can be backed up, reducing the risk of loss due to physical damage or misplacement. With the increasing trend towards digitization, maintaining digital copies is also more environmentally friendly, as it reduces the need for paper and physical storage space. Thus, choosing to keep the digital copy while discarding the physical version streamlines the management process and harnesses the benefits of technology for effective organization.

The recommended action of keeping the digital copy and discarding the physical one aligns with best practices for file management in a modern workspace. Digital files offer several advantages over their physical counterparts, including ease of access, efficient storage solutions, and enhanced searchability. By retaining the digital version, you can utilize software tools that make locating and organizing documents much simpler.

Moreover, digital files can be backed up, reducing the risk of loss due to physical damage or misplacement. With the increasing trend towards digitization, maintaining digital copies is also more environmentally friendly, as it reduces the need for paper and physical storage space. Thus, choosing to keep the digital copy while discarding the physical version streamlines the management process and harnesses the benefits of technology for effective organization.